Focus on what really matters
We are fully capable to take care of the day-to-day business of your U.S. company. Since we take on all administrative functions for you – be it accounting, human resources or warehousing – you can fully concentrate on your core business, marketing and sales.
Moreover, delegating the administrative tasks to us is more cost-efficient than establishing your own team, i.e. hiring employees, acquiring office space or technical equipment.
Bob Osewski, CFO of NWM USA
Virtual Office
U.S. presence through our office address
Mail handling and forwarding service
Telephone answering, handling, and messaging service
(we will answer your dedicated phone line on your behalf and in your name, so the caller gets the impression he/she speaks to an employee of your firm)
Administration
Direct handling of business issues (occurring in daily work)
Management of customer relationships and contact information
Cooperation with cost-effective service providers
Attorneys (usually specialists, e. g. for establishment of companies, contracts, labor law, terms and conditions, commercial disputes, etc.)
Banks (opening of accounts)
Certified Public Accountants (tax matters, including annual tax declarations, sales tax filings, etc.)
Customs Broker (import and export matters)
Routine reports
Accounting / Finance
Bookkeeping
Controlling
Bank accounts & reconciliation
Daily banking
Order processing
Invoicing and/or invoice recording
Transfers
Preparation of financial statements
Monthly and quarterly reports
Accounts Payable
Accounts Receivable
Collections
Expense reimbursements
Inventory management
Cash management
Outstanding loans and payment procedures
Purchasing
Chargebacks / vendor credits
Credit references and establishing credit limits
HR Administration
Recording of personal employee information and conditions of employment
Checking and documenting of compliance with requirements of Immigration and Homeland Security laws
Arrangements for payment of salaries, bonuses, etc.
Arrangements for withholdings for federal, state, and local taxes
Registration in new states with respective authorities (if required)
Development and/or review of employee benefits packages (i.e. health, dental, vision, disability, life, accident, 401k, etc.)
Planning and administration of fringe benefits
Arrangements for deductions of employees` shares of health and other insurances
Employment application collection and assessment
Pre-employment background and drug screen
Employee onboarding
Controlling of expense reports
H.R. policy development and implementation
Development of HR forms
Management of 1099 contractors (including commission calculation and payment)
Counseling for and management of employee terminations
Insurance / Compliance
Identify insurance brokers
Compile relevant census data and limits requirements
Organize necessary insurance coverage, including:
WorkersCompensation
GeneralLiability
ProductLiability
Business Owners Coverage o Property
Directors&Officers o Errors&Omissions
Hired & Non-Owned Auto
UmbrellaCoverage
Employment Practices Liability
And other specialty coverages as required
Organize certificate of coverage for contracts and/or proposals
Register in states as foreign entity with the Secretary of State, Department of Labor, and Department of Revenue
Complete and file annual reports or statements of information
Respond to state surveys or requests for information
All duties and responsibilities associated with role as Corporate Secretary
(if required)Respond to insurance audits and requests for Information
Compliance with legal regulations
Warehousing / Logistics
Identify efficient and innovative suppliers (freight forwarders, customs brokers, 3rd party warehouses, inland transportation groups, etc.)
Assess vendor quality and performance
Coordinate and track ground/air forwarding
Optimize logistics processes and systems
Execute transport and supervise delivery dates
Coordinate terms of delivery
Process all incoming shipments with due regard to financial and customs-related requirements
Undertake necessary steps for shipment of all products and materials to achieve punctual shipment
Customs Clearance
Representatives within all U.S. geographies
Contract negotiations
Compliance with legal regulations
Crucial Spare Parts
Storing of crucial spare parts for your machinery/equipment
Next day delivery to assure uninterrupted production at clients’ site
Monitor and control inventory levels
Invoicing of sent items
Tradeshow Support Service
Booking your booth space with the show organizer
Outfitting the space with the electric service, carpet, furniture, etc.
Storing the booth/trade show material
Organizing booth transport to and from the show site
Arranging housing and ground transport for company representatives attending the show or conference
Providing on-site show management and support so you can concentrate on your customers
Organizing “Hospitality” events to run in tandem with the official show (great for product launches,
the delivery of technical papers, etc.)
Identifying potential target customers through list acquisition and research
Preparing and mailing invitations to target customers
Managing the response process (RSVP)
Coordinating on-site hospitality management and support
Strategizing and handling post-show follow-up activities
New World Management’s team will take care of ALL
… of the day-to-day administrative and operational concerns of the US arm of your business, including accounting, stock control, warehouse management, and much more. For a fixed monthly fee, you can outsource the running of your back office to the professionals and give yourself more time to address the issues that the success of your business depends on.
Contact us today, and find out exactly how your company can benefit from this innovative service.
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